The real answer is that you can get to your photos easily on a Windows computer and copy them easily to any folder (directory) you want. People who say you cannot do it are wrong. On a Windows computer the iPhoto library will appear in Windows Explorer as a Folder with the same name as the iPhoto library. If you ever lose the files in your Photos library, you can restore them from the Time Machine backup. For more information about setting up Time Machine, see Back up your files with Time Machine. WARNING: If a Photos library is located on an external drive, don’t use Time Machine to store a backup on that external drive.

1. May 06, 2018  My wife has an iPhone X with a photo library stored in iCloud Photos of roughly 140,565 photos, 2,340 videos taking up about 655 GB. The photos are set to “Optimize iPhone Storage” and there is 64 GB of free space on the device. She is having issues with apps that access her photos.
2. Nov 09, 2018 Find the Photos Library on your Mac, it will be in your Pictures folder. Click the Go menu on the top and then select Home option from the menu. Open the Pictures folder and there you will find the Photos library.

Photos User Guide

Even if you use iCloud Photos, it’s important that you always back up your library locally using one of the following methods:

• Use Time Machine: After you set up Time Machine, it automatically backs up the files on your Mac. If you ever lose the files in your Photos library, you can restore them from the Time Machine backup. For more information about setting up Time Machine, see Back up your files with Time Machine.

  WARNING: If a Photos library is located on an external drive, don’t use Time Machine to store a backup on that external drive. The permissions for your Photos library may conflict with those for the Time Machine backup.

• Manually copy your library to an external storage device: Drag the Photos library (by default in the Pictures folder on your Mac) to your storage device to create a copy.

If you have more than one photo library, be sure to back them all up.

Important: If any of your image files are stored outside your photo library, those files (known as referenced files) aren’t backed up when you back up your library. Be sure to back up those files separately. To make it easier to back up all your image files at once, you can consolidate referenced files into your library. See Change where Photos stores your files.

We take a lot of photos with our iPhones and even DSLRs and other cameras. Photos are great for capturing memories with others, or when you just want to get a snapshot of something beautiful. Photos on Mac can help you keep all of your photos in one place, and even help you organize them.

How to add pictures and videos to albums

If you have a lot of photos and videos, one of the simplest and easiest ways to start organizing everything is to make use of albums, especially when you give them good names. And if you use iCloud Photo Library, all of your albums in Photos for Mac get synced to your iOS devices too.

1. Launch Photos on your Mac.

2. Click on Photos in the sidebar, under the Library section.

3. Pick out the photos you want to add to an album, either new or existing.

   • Hold down the command key on your Mac and click to select multiple photos.
4. Right-click on your chosen photos and videos.
5. Move the cursor to Add to.

6. You can choose an existing album, or create new album.

   • If making a new album, give it a good, easy-to-remember name.

Optionally, you can make a new album at any time by clicking the + button that appears in the sidebar next to My Albums. Drag-and-drop the albums in whatever order you want to rearrange them in the sidebar.

How to organize albums and folders

When you have a lot of albums, it may be better to clean it all up by organizing albums into folders, which are like collections of albums. It's easy to do.

1. Launch Photos on your Mac.

2. Either right-click on My Albums in the sidebar, or hover above and then click on the + button that appears next to My Albums.

3. Click New Folder.

4. Give your folder a name.

5. Drag the albums that you want into that folder.

How to use Smart Albums

Smart Albums are like regular albums, but smarter, obviously. They're great for helping you quickly organize images without the need of manually adding each one to an album because it's all automated.

1. Launch Photos on your Mac.

2. Right-click on My Albums or click the + button that appears next to My Albums.

3. Select New Smart Album.
4. Give your Smart Album a name.

5. Choose the parameters for your Smart Album.

6. Click OK to confirm.

Smart Albums have a large number of different parameters, such as photos, faces, aperture, ISO, Live Photo, RAW, Portrait, and more. With all of these options, you can create many different Smart Albums to suit whatever it is you need.

If you're not satisfied with the Smart Album, you can always tweak the settings by clicking on the gear icon that's next to the Smart Album's title, then re-select the parameters you want to use.

Unfortunately, Smart Albums do not sync to your other devices through iCloud Photo Library, as they're only available on your Mac.

How to navigate Photos for Mac faster with the sidebar

The Sidebar in Photos is a great way to quickly jump between various areas in Photos quickly and easily. Plus, it helps you find albums that may otherwise be hidden, so this was a design choice made by Apple.

However, if you are running macOS Sierra and older, you can actually hide or unhide the sidebar as you wish.

1. Launch Photos on your Mac.
2. Click on View in the menu bar.
3. Select Show Sidebar in the menu.
4. The sidebar will appear on the left side of the screen.

5. Follow the steps above to hide it (make sure Show Sidebar is unchecked).

How to navigate moments, collections, and year views in macOS Mojave and earlier

One of the coolest things about Photos is that it intelligently groups all of your photos and videos into moments, collections, and years.

This means that your photos appear in a timeline and are grouped by things like location, or even event. It's a great way to take a look back at your memories and relive those specific moments in time.

The Moments, Collections, and Year views are only available in macOS Mojave and older.

1. Launch Photos on your Mac.
2. Make sure that you're in the Photos view from the sidebar.

3. Click on Photos, Moments, Collections, or Years buttons at the top of the window.

4. Click on a section of a Year to move to that Collection, or a section of a Collection to drill down into that Moment, or an item in a Moment to view that image or video in closer detail.

5. You can also use your keyboard's arrow keys to move between photos and videos in a Moment.

6. A single click on an item selects it, while a double click takes you to view it.

In the Year and Collections views, thumbnails can be small. You can click-and-hold and then drag the cursor in any direction over the thumbnails to get a larger preview. Letting go will take you directly to the image that the cursor was last on.

How to navigate through Years, Months, and Days in macOS Catalina

To replace the previous Moments/Collections/Years view, Catalina changed it to Years, Months, and Days for simplicity.

1. Launch Photos on your Mac.

2. Make sure you're in the Photos section in the sidebar.

   Source: iMore

3. Click the Years, Months, or Days buttons at the top of the window. The default view is All Photos.

4. Clicking on Years lets you see each year as a block. Double-clicking the year takes you into Months.

5. When you double-click on a Month, you'll drill down into the Days view.

How to create a new library with Photos for Mac

You can create a new library for your photos at any time with Photos for Mac. To do so, make sure that you quit Photos and reopen it with the following method to get the Library options.

1. Hold down the Option key on your keyboard.
2. Double-click on Photos on your Mac.
3. Click on the Create New button in the Choose Library window.
4. Name your Library.

5. Click OK.

You've now created a brand new Photos Library. Unfortunately, there is no easy way to migrate over photos and video, so you will need to export the content you want, and then import it back into the new library.

How to switch between Libraries in Photos for Mac

When you create a new library, you may still want to go back to a previous library for something. Fortunately, it's easy to switch between multiple libraries.

1. Make sure that Photos is not open (quit if it is).
2. Hold down the Option key on your keyboard.
3. Double-click on Photos.

4. Click on the name of the library you want to open.

Voilá! Just make sure to repeat this process each time you want to switch to a different Photo library.

How to move your Photos library to an external hard drive

If you're low on storage space on your Mac, you can just move your Photos Library to an external hard drive. Keep in mind though, that you will need to have this external drive plugged in to access your Photos Library, even if you have iCloud Photo Library enabled. And you aren't able to create a second Photos Library that has iCloud Photo Library enabled on your Mac, so be wary.

1. Launch a Finder window on your Mac.
2. Click on the Mac hard drive (Macintosh HD) in the sidebar.
3. Double-click on the Users folder.
4. Double-click on your username.
5. Double-click on your Pictures folder.

6. Click on the Photos Library file and then drag it to your external hard drive in the sidebar.

This process may take a while, depending on how big your Photos library is.

A note on reference libraries

The Photos app technically supports the management of images that aren't locally stored within its library — that is, you can keep a set of images in a folder called 'October Trip' and manage them within Photos without having to make a separate copy of them. You can do this by navigating to Photos > Preferences from the menu bar, selecting the General tab, and unchecking the 'Copy items to the Photos library' box under Importing.

That said, reference libraries won't play nicely with iCloud Photo Library users; you may run into problems when syncing, or not be able to sync at all. So if you plan on using a reference library, you'll have to opt out of iCloud Photo Library.

I also didn't have any luck getting referenced files to sync properly with Photos — I'd delete a photo, but the reference file would stay in its original location, even after deleting it from the 'Recently Deleted' folder. Not sure if that's a bug or just not how Photos wants us managing referenced photos, but worth noting.

Questions?

Sound off in the comments below!

October 2019: Updated for macOS Catalina.

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